How to maintain accurate software directory profiles

Start with a small set of authoritative facts

Before editing a directory, write down the official product name, canonical website, supported platforms, minimum system requirements, current export formats, pricing model and privacy boundaries. Link every statement to a maintained product page or internal release record. Marketing drafts and roadmap documents are not evidence that a feature has shipped.

Separate durable positioning from changeable details. A sentence about the problem the product solves may remain useful for years. A price, platform status, screenshot, feature list or download link can become wrong after one release. Review the volatile fields first.

Audit the public page, not only the submitted fields

Open the directory as a visitor and follow its website, pricing and download links. Check the page title, product name, logo, screenshots, short description, long description, platform labels, categories and comparison pages. Confirm that each destination uses HTTPS and resolves to the intended official domain.

Also read text that the directory creates around the submitted profile. A platform may combine owner-provided answers with generated summaries, historical records or community content. Those sections can contain a claim the product owner never supplied, so approving the main description is not the end of the review.

A real StepShot directory check

On August 23, 2026, we checked the public StepShot.app profile on SaaSHub. The page resolved successfully and its primary description linked to stepshot.app, identified macOS, described local-first workflow capture with optional OpenAI-compatible AI, and named PDF, Markdown and self-contained HTML as outputs. Those details match the current official product documentation.

The same public page also included a separate generated summary that mentioned Word export. StepShot does not currently export Word documents. This is the kind of discrepancy a recurring audit should catch: record the exact section, URL and review date, then request a correction through the directory's supported process. Until it changes, the official features page remains authoritative.

Use a claim-by-claim review checklist

• Identity: product name, logo, canonical domain and support contact.
• Availability: shipped platforms, minimum OS and a working official download path.
• Capabilities: only released capture, editing, privacy and export features.
• Commercial terms: current pricing, billing model, device seats and free-plan limits.
• Privacy: local behavior plus every optional cloud-processing exception.
• Media: screenshots from the current product, with no planned interface presented as live.

Capture evidence for each correction request. A short table with the public claim, correct wording, source URL, date checked and status is enough. Do not replace an unsupported statement with another broad promise; use the narrowest wording the official source proves.

Review on events as well as a calendar

A quarterly sweep is a useful baseline, but releases should trigger targeted checks. Review directory profiles when pricing changes, a platform launches or is withdrawn, an export format ships, the product domain changes, screenshots are redesigned, or privacy behavior changes. Assign one owner and keep a list of every external profile so none becomes an orphan.

After requesting a correction, revisit the public page rather than assuming the submission was applied. Record unresolved third-party text honestly. Do not describe a directory as updated until the visible result can be verified.

Keep the official website clear enough to verify

StepShot's own site documents its current macOS requirements, workflow capture, editing, privacy controls and PDF, Markdown and HTML exports. The pricing page is the source for Free, Pro and Team limits, while the download page is the source for public availability. Keeping those pages precise makes every external profile easier to audit and correct.